Clubs & Associations — UFV Student Union Society
 
 

GET INVOLVED ON CAMPUS!

We are an organization that is committed to ensuring students have the opportunity to thrive and make an impact on campus. Clubs and Associations on campus have access to a wide variety of tools including templates, room bookings, events, guidance, funding, Rubric accounts, training and general support through our SUS Clubs and Associations team.

Discover your potential by joining a Club or Association or by downloading the Rubric App. Looking to get more involved on campus? Explore upcoming events to join club socials and more!

CLUBS DIRECTORY

START A CLUB OR ASSOCIATION

Interested in starting a Club or Association?
Starting a Club or Association is a simple 3-Step Registration process!

Before you start this process, we encourage you to read the SUS C&A Handbook, SUS C&A Guidelines, and other SUS C&A Documents listed in the Forms & Resources Section below.

+ Clubs & Associations Registration Process

Step one:

You will be asked to provide details about the Club/Association you are wishing to start. These details include why you are interested in starting this Club/Association, how your Club/Association will promote community engagement on campus, information about the types of events your Club/Association would be interested in holding and how your Club/Association would utilize the SUS C&A Funds if requested.

Step two:

You will be asked to provide necessary Club/Association information and documents, such as a list of your Executive Members and Members, your Club/Association Constitution, and a signed SUS Clubs/Associations Agreement.

Step three:

You will be asked to provide a signature acknowledging that you have attended a mandatory SUS Rubric Tutorial Session. Please ensure you provide this information no later than seven(7) calendar days since you attended this session. Contact the Clubs & Associations Coordinator for upcoming Training dates!

Upcoming events

FORMS & RESOURCES

Frequently asked Questions

+ What is Rubric?

Rubric is a multipurpose platform that students can use to join, start or manage a Club or Association. For students who are interested in joining a Club or Association, Rubric allows you to explore, easily join, or attend a Club & Association Event on campus! Want to join in on the fun? Click Here to sign up!

For students who are interested in starting or managing a Club or Association on campus, Rubric allows you to keep track of memberships, communicate with members, advertise events, and fill out any SUS funding or event requests. Want to get your Club or Association started? Click Here to register!

+ Who can join a Club or Association?

Any student who attends UFV and is in good standing with SUS, meaning that they have paid their student fees, is eligible to join a Club or Association.

+ How long is the registration process for new Clubs or Associations?

While it may differ between students, the average time it takes to complete the registration process is one (1) month.

+ What is the Registration Black-Out Period? What happens if I submit a Registration Package during one of these periods?

The Registration Black-Out Period is a time when new Club & Association Registration Packages will not be processed.

The current Black-Out Periods are as follows:
> December
> April
> August

If you submit a package during any of the times listed above, your Registration request will be put on hold until next available time. For example, if you submit a Registration Package on December 7th, your package will not be processed until January.

+ Why do I need to complete an Event Request Form?

The Event Request Form is an important and mandatory form that all Clubs & Associations have to complete if they are wanting to hold or advertise an event on campus. This form demonstrates that your event has been assessed and approved by SUS and UFV. By having this approval, you are then able complete your next Event Steps.

+ How long will my Event Request Form take to process?

Most Event Request Forms may take up to five (5) business days to review. However, please keep in mind that additional information or steps may be required depending on the scale and size of the event.

Important note: Once you’ve submitted your Event Request form, no changes are permitted without electronically re-submitting a new Event Request Form.

+ How long will my Fund Request Form take to process?

All Fund Requests will be reviewed within seven (7) business days.

+ How to book a room on campus?

As a Club or Association on campus, you can reserve most spaces on campus for free! To book a room, simply submit an 'Event Request Form' through your Club or Association's Rubric portal.

CONTACT US

Clubs & Associations Coordinator: j.buker@ufvsus.ca

The Clubs and Associations Coordinator can assist you with registering your club, event forms, booking an event or meeting space on campus and any general questions you may have regarding guidelines, registration, event approvals and The SUB Clubhouse (S2102b).

Vice President Students: vpstudents@ufvsus.ca

The Vice President Students is highly involved with fund requests, SUS led C&A events, conflict resolution and brainstorming great ideas for on campus engagement!

Vice President Internal: vpinternal@ufvsus.ca

The Vice President Internal processes event fund requests, reimbursements and can address any questions relating to SUS policies and funding.

We would like to acknowledge that the UFV Student Union Society is located on the ancestral homelands of the Halq'eméylem speaking Stó:lō Nation and to extend our appreciation for the opportunity to live, work and learn on this territory.